Privacy Policy
How rental-related personal information is collected, used, disclosed, protected, and retained.
Effective date: July 25, 2026
Website operator: YApplyRental LLC
Mailing address: ApplyRental
Contact: rentals@applyrentalonline.com
1. Scope
This policy applies to information collected through the website, rental inquiries, applications, uploaded documents, payment references, owner communications, and related services. PayPal, Square, screening providers, and other third parties maintain separate privacy policies.
2. Information provided by applicants
We may collect names, contact information, current address, move-in date, household and occupant details, pet information, employment, income, rental history, references, application responses, consent records, messages, and uploaded documents. The general application form does not request a Social Security number or complete bank-account number.
3. Automatically collected information
Security and operational data may include IP-address hashes, browser and device information, timestamps, requested pages, error logs, session records, consent choices, and anti-fraud signals. Optional Google Analytics data is collected only after analytics consent.
4. Screening and verification
With authorization and where implemented, the operator or an authorized provider may obtain identity, credit, eviction, rental-history, income, employment, or lawful background information. Consumer-report providers control their own files and correction procedures.
5. Uses of information
Information is used to respond to inquiries, manage listings, evaluate applications, verify qualifications, prevent fraud, process and reconcile payments, communicate decisions, administer leases, maintain records, protect people and property, comply with law, and improve website reliability.
6. Disclosures
Information may be disclosed to payment processors, authorized screening and verification providers, hosting and database vendors, email and security services, property managers, associations, insurers, professional advisers, auditors, courts, regulators, law enforcement, or other parties when reasonably necessary and legally permitted.
7. No sale or advertising use
The operator does not sell rental-applicant personal information for money and does not use applicant information for third-party advertising. Google Analytics, when accepted, is configured without advertising-personalization signals through this integration.
8. Payments
Complete card information is entered directly with PayPal or Square and is not stored in the website database. The website may retain processor name, transaction identifier, amount, status, timestamp, and limited reconciliation data.
9. Cookies and analytics
Essential browser storage supports security, owner authentication, session management, and privacy preferences. Google Analytics loads only after a visitor accepts analytics cookies. Visitors may reject analytics or reopen Cookie settings from the footer.
10. Documents and sensitive information
Upload only documents reasonably necessary for rental processing. Do not upload Social Security cards, full bank-account numbers, complete card numbers, medical records, or unrelated sensitive information.
11. Retention and security
Records are retained as reasonably necessary for rental decisions, fair-housing and consumer-reporting documentation, transactions, legal compliance, disputes, and fraud prevention. Safeguards include HTTPS, restricted owner access, secure cookies, password hashing, database controls, backups, and vendor protections. No system can guarantee absolute security.
12. Privacy requests, changes, and contact
You may request access, correction, deletion, or a copy of certain information where applicable. Identity verification may be required, and records may be retained when required for law, transactions, fair-housing documentation, fraud prevention, or disputes. This policy may be updated prospectively. Questions and requests may be sent to the contact information displayed on the website.